{"id":1208,"date":"2014-08-20T13:03:50","date_gmt":"2014-08-20T20:03:50","guid":{"rendered":"http:\/\/ncnmlg.mlanet.org\/connections\/?p=1208"},"modified":"2015-06-10T13:07:42","modified_gmt":"2015-06-10T20:07:42","slug":"ncnmlg-executive-board-meeting-minutes-august-20-2014","status":"publish","type":"post","link":"https:\/\/ncnmlg.mlanet.org\/connections\/?p=1208","title":{"rendered":"NCNMLG Executive Board Meeting Minutes: August 20, 2014"},"content":{"rendered":"

Attendees: <\/strong><\/p>\n

In-person:\u00a0 Stephen Kiyoi, Claire Sharifi, Peggy Tahir, Michelle Henley<\/p>\n

By phone:\u00a0 Raquel Abad, Amy Studer, Deanna Johnson, Mike Liddicoat, Chezire Aclimandos, Carmen Huddleston, Judith Mills, Xan Goodman<\/p>\n

Time:<\/strong>\u00a0 10:15 am<\/p>\n

Location:<\/strong>\u00a0 UCSF Library, 530 Parnassus Avenue, Room 201; San Francisco, CA; 94122<\/p>\n

Conference Call:<\/strong>\u00a0 866-740-1260, Access Code:\u00a0 7343870<\/p>\n

Meeting called to order at 10:14 AM by Raquel Abad.<\/em><\/strong><\/p>\n

Old Business\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/h2>\n

Minutes from the June 5, 2014 Executive Board Meeting \u2013 Amy <\/strong><\/b><\/p>\n

Minutes were approved with the following revisions. (Moved by Judith; Seconded by Carmen)<\/p>\n

Action item:\u00a0 In section 4, paragraph 2, change the last sentence FROM \u201cThe motion was unanimously passed\u201d TO \u201cThe Executive Board voted and it passed unanimously.\u201d<\/p>\n

New\u00a0 Business\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/h2>\n

Internet Librarian Conference Discount for NCNMLG Members — Judith<\/strong><\/b><\/p>\n

Judith announced an available $150 discount for NCNMLG members for the Oct 27-29th<\/span><\/sup> Internet Librarian Conference in Monterey.<\/p>\n

Action item:\u00a0 Judith will post information to the NCNMLG Blog.<\/p>\n

Leadership Transition Plans \u2013 Raquel<\/strong><\/b><\/p>\n

Raquel stepping down and Stephen Kiyoi is now NCNMLG Presidenc for the remainder of this year and will continue into the membership year of 2015-2016.\u00a0 Stephen has asked Michelle Henley to be Vice-President during his Presidency and she has agreed. Stephen asked the group if there were any other people who are interested.\u00a0 Judith reported that she had been in discussion with a couple of other librarians, but she is pleased that Michelle has agreed to take the position.\u00a0 According to Raquel, the Bylaws state that if the current President steps down, then the Vice-President will step in to fill the role.<\/p>\n

Stephen is hoping to formalize and communicate the nomination process so that new members can understand better how they can participate.<\/p>\n

Chezire, Carmen and Judith thanked Raquel for her service and wished her well in her new position.<\/p>\n

Treasurer Documents \u2013 Stephen\u00a0<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0<\/b><\/p>\n

Deanna wonders if she can destroy checks and statements that are older than 7 years (2005).\u00a0 Michelle moved that Deanna have discretion to destroy checks and statements older than 7 years.\u00a0 Claire seconded the motion.\u00a0 All agreed. No objections.\u00a0 The motion passed.<\/p>\n

Stephen suggests resolving the issue of where we send the records.\u00a0 Stephen offered to have the documents sent to his library at SFGH because it is a more convenient location for Judith. Judith moved that Deanna be reimbursed up to $150 for shipping the boxes.\u00a0 Amy seconded. All agreed. No objections or abstentions. The motion passed.<\/p>\n

Judith cannot open dusty boxes due to a health condition.\u00a0 Chezire wonders if we could get a library student to scan the documents.\u00a0 Judith would be happy to work as part of a team and offer guidance and supervise the efforts at going through the boxes, but she cannot go through the boxes herself because of health issues.<\/p>\n

Judith has been talking with Ray Naegle at MLA.\u00a0 MLA websites and NCNMLG bylaws recommend keeping for 7 years.\u00a0 Deanna reports that the documents are in chronological order and are in good order in general.<\/p>\n

Deanna has 3.5 boxes of documents at her house.\u00a0 Carmen has agreed to keep them at Stanford in her library.\u00a0 We estimate that it will cost up to $100-150 to ship the documents to Carmen at Stanford.<\/p>\n

Quint Meeting \u2013 Raquel<\/strong>\u00a0\u00a0<\/b><\/p>\n

Xan wonders if anything else needs to be done to promote the writing retreat.\u00a0 Claire has promoted the writing retreat by email to the NCNMLG membership, but did not receive any response from members.<\/p>\n

Raquel needs to have a Quint Steering Committee NCNMLG Representative replacement.\u00a0 The representative needs to be someone from NCNMLG who can attend all steering committee meetings and also attend the Quint Meeting.\u00a0 Xan has agreed to serve in this capacity.<\/p>\n

Treasurer\u2019s Report \u2013 Judith<\/strong><\/b><\/p>\n

Judith presented a summary of our budget for the year.\u00a0 See Appendix A.<\/p>\n

Deanna asked for clarification about PayPal administrative expense.\u00a0\u00a0 She also asked about the budget item for Ysabel Bertolucci Award, which, according to Claire, is granted once per year and should only be $200.<\/p>\n

Judith noted that MLA has an outstanding $360 for dues from last year and we have one outstanding professional development award of $300 from last year to pay.<\/p>\n

FNLM donation — Raquel<\/strong>\u00a0\u00a0<\/b><\/p>\n

Action item:\u00a0 Judith will complete the membership form and send in the check for FNLM membership.<\/p>\n

Raquel asked whether we want to contribute to the gala.\u00a0 Judith moved that this year we do not contribute to the gala due to budget issues, but reconsider next year (Xan seconded). No discussion. The Executive Board votes and approved the motion unanimously.<\/p>\n

Raquel explained options to provide institutional support to FNLM as member and gala event (see Appendix B).\u00a0 Peggy Tahir moved that we join FNLM as an institutional member at the \u201cFriend Level\u201d of $100.\u00a0 Stephen seconded. No discussion. The Executive Board voted and approved the motion unanimously.<\/p>\n

Meeting adjourned by Raquel Abad at 10:48 am.<\/em><\/strong><\/p>\n

Minutes respectfully submitted by Amy Studer, Secretary.\u00a0 Draft:\u00a0 September 7, 2014.<\/p>\n

Final approved:\u00a0 October 22,2014<\/p>\n

______________________________________________________________________________<\/p>\n

Appendix A:\u00a0 NCNMLG Budget 2014-2015<\/p>\n

Appendix B:\u00a0 FNLM and NLM Gala Documents<\/p>\n

\u00a0<\/strong><\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

Attendees: In-person:\u00a0 Stephen Kiyoi, Claire Sharifi, Peggy Tahir, Michelle Henley By phone:\u00a0 Raquel Abad, Amy Studer, Deanna Johnson, Mike Liddicoat, Chezire Aclimandos, Carmen Huddleston, Judith Mills, Xan Goodman<\/p>\n","protected":false},"author":20,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[4,1],"tags":[],"_links":{"self":[{"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=\/wp\/v2\/posts\/1208"}],"collection":[{"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=\/wp\/v2\/users\/20"}],"replies":[{"embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1208"}],"version-history":[{"count":5,"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=\/wp\/v2\/posts\/1208\/revisions"}],"predecessor-version":[{"id":1216,"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=\/wp\/v2\/posts\/1208\/revisions\/1216"}],"wp:attachment":[{"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1208"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=1208"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/connections\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=1208"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}