{"id":744,"date":"2014-01-15T09:48:56","date_gmt":"2014-01-15T17:48:56","guid":{"rendered":"http:\/\/ncnmlg.mlanet.org\/connections\/?p=744"},"modified":"2014-01-15T09:48:56","modified_gmt":"2014-01-15T17:48:56","slug":"ncnmlg-business-meeting-minutes-september-30-2013","status":"publish","type":"post","link":"https:\/\/ncnmlg.mlanet.org\/main\/?p=744","title":{"rendered":"NCNMLG Business Meeting Minutes: September 30, 2013"},"content":{"rendered":"

Agenda<\/a>:\u00a0 <\/strong>Minutes from July 25, 2013 Business Meeting | Professional Development Committee |\u00a0 Membership Committee |\u00a0 Outreach Committee | Treasurer\u2019s Report | \u00a0\u00a0 Internet Library Conference |\u00a0 NCNMLG \/ MLGSCA Joint Meeting in Winter (Jan-Feb) 2016\u00a0 |\u00a0 NCNMLG Programs for 2013-14\u00a0 |\u00a0 Ysabel Bertolucci Professional Excellence Award\u00a0 |\u00a0 <\/b><\/p>\n

Attendees: <\/b><\/p>\n

In-person:\u00a0 Raquel Abad, Chezire Aclimandos, Marcus Banks, Suzanne Beattie, Carmen Huddleston, Stephen Kiyoi, Amy Studer<\/p>\n

By phone:\u00a0 Rebecca Davis, Julia Hause, Mike Liddicoat, Deanna Johnson, Ana Macias, Judith Mills<\/p>\n

Time:<\/b>\u00a0 12:00 \u2013 1:30 pm<\/p>\n

Location:<\/b>\u00a0 Kaiser Center Tower; 300 Lakeside Drive; Room 2842; Oakland, CA; 94612<\/p>\n

Meeting called to order at 12:08 pm by Carmen Huddleston.<\/i><\/b><\/p>\n

Old Business\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b><\/h3>\n

1.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b>Minutes from the July 25, 2013 Business Meeting \u2013 Amy Studer<\/b><\/p>\n

Minutes were approved without corrections. (Motion brought by Raquel; Seconded by Suzanne)<\/p>\n

2.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b>Professional Development Committee \u2013\u00a0 Carmen Huddleston<\/b><\/p>\n

Ana Macias has agreed to serve as NCNMLG\u2019s AHIP Credential Liaison.\u00a0 Thank you Ana!<\/p>\n

3.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b>Membership Committee<\/b> \u2013 Mike Liddicoat<\/b><\/p>\n

Mike sent out emails to non-renewing members and received responses from eight people who are not renewing.\u00a0 There are 32 past members with uncertain status.\u00a0 Mike reported the good news that there are now 75 renewing members for this year.<\/p>\n

4.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b>Outreach Committee \u2013 Julia Hause<\/b><\/p>\n

Xan Goodman and Julia will attend an autumn health awareness fair in Nevada on Oct 12th<\/sup>.\u00a0 They will focus on consumer health information (brochures, MedlinePlus, demonstrations). They are interested in attending other local events. She is also coordinating with the University of North Texas to do outreach \u2013 they now have a cohort of library students in Las Vegas.<\/p>\n

Xan is working on a plan for outreach activities in Northern California to attract new NCNMLG members, including working with San Jose State University to do outreach with students.\u00a0 Xan and Julia have talked about hosting an open house in the San Francisco-Bay Area in Spring 2014.\u00a0 Judith and Stephen offered to help with it.<\/p>\n

5.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b>Treasurer\u2019s Report \u2013 Deanna Johnson<\/b><\/p>\n

Deanna reported on expenses through September 2013 (see Appendix A).\u00a0 Judith asked for clarification about the status of membership dues.\u00a0 Deanna explained that the membership dues come in toward the end of the fiscal year when they are due.\u00a0 Because of this she would not expect the current year\u2019s budget to appear to be balanced in terms of income and expense until the end of the [membership] year.<\/p>\n

New\u00a0 Business\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b><\/h3>\n

6.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b>Announcement About Internet Library Conference \u2013 Judith Mills<\/b><\/p>\n

Judith mentioned that The Internet Librarian conference is being held on October 28 \u2013 30 in Monterey, CA.<\/p>\n

http:\/\/conferences.infotoday.com\/documents\/180\/IL2013_AdvanceProgram.pdf<\/a><\/p>\n

Working with the conference organizers she arranged that, through NCNMLG membership, we could all receive a generous discount for both the full conference and the two-day Internet@Schools track. The early bird full-conference registration rate of $499 is now being offered to you for $349, a $150 savings, and the Internet@Schools early registration rate of $199 is being reduced to $99, a $100 savings. Members have to register by September 27, 2013 to get these early rates, but if you are unable to do so, you will still receive your NCNMLG discount of $150 for the full conference and $100 for the two-day track off of the late registration rates. Judith urged the members to take advantage of this NCNMLG membership benefit discount and sign up by entering the coupon code 13NCN.<\/p>\n

7.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b>NCNMLG \/ MLGSCA Joint Meeting in Winter (Jan-Feb) 2016 \u00a0\u2013 Carmen Huddleston<\/b><\/p>\n

Carmen discussed the plans for NCNMLG hosting the meeting in Winter (Jan-Feb) 2016.\u00a0 She reported that Chezire has volunteered to serve as meeting chair.<\/p>\n

Carmen discussed the need to set a venue.\u00a0 One of the venue options posed was San Jose State University.<\/p>\n

Rebecca recommended that we discuss the experience at UCSD during the 2013 Joint Meeting in July. \u00a0Was it a money saver?\u00a0 Did MLGSCA break even?<\/p>\n

Ana recommended including anticipated flight costs in the venue planning.\u00a0 Perhaps Sacramento would be a good option with the airport accessible.\u00a0 Rebecca chaired the committee for a previous Sacramento event.<\/p>\n

Carmen says that there is supposed to be a policy and procedure manual.\u00a0 Rebecca says that it is a very brief document without many details.<\/p>\n

Action item<\/span>:\u00a0 Chezire will contact Amy Chatfield about how the San Diego meeting went and will ask about the process they used for planning the meeting.<\/p>\n

8.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/b>NCNMLG Programs for 2013-14\u00a0 \u2013 \u00a0Carmen Huddleston<\/b><\/p>\n

Carmen announced that NCNMLG will plan a program at the end of 2013 or early in 2014 for members.\u00a0 Possible topics discussed include:<\/p>\n