{"id":790,"date":"2013-09-30T09:29:20","date_gmt":"2013-09-30T16:29:20","guid":{"rendered":"http:\/\/ncnmlg.mlanet.org\/connections\/?p=790"},"modified":"2013-09-30T09:29:20","modified_gmt":"2013-09-30T16:29:20","slug":"ncnmlg-business-meeting-minutes-july-25-2013","status":"publish","type":"post","link":"https:\/\/ncnmlg.mlanet.org\/main\/?p=790","title":{"rendered":"NCNMLG Business Meeting Minutes: July 25, 2013"},"content":{"rendered":"

Agenda:<\/a><\/strong>\u00a0 Minutes from May 24, 2013 Business Meeting\u00a0 |\u00a0 Treasurer’s Report\u00a0 |\u00a0 Professional Development Committee\u00a0 |\u00a0 Membership Committee\u00a0 |\u00a0 Quint Meeting Continuing Education Committee\u00a0 |\u00a0 2016 Joint Meeting<\/p>\n

<\/p>\n

Attendees:<\/strong>
\nBy Phone:\u00a0 Raquel Abad, Xan Goodman, Carmen Huddleston, Deanna Johnson, Mike Liddicoat, Judith Mills
\nIn-Person:\u00a0 Chezire Aclimandos, Hella Bluhm-Stieber, Helen Chang, Mina Davenport, Rebecca Davis, Michelle Henley, Ana M. Macias, Peggy Makie, Beverly McLeod, Claire Sharifi, Amy Studer, Marilyn Tinsley
\nLocation:\u00a0<\/strong> Price Center, University of California, San Diego; La Jolla, CA
\nTime:\u00a0<\/strong> 4:30 \u2013 5:30 pm
\nFormat:\u00a0<\/strong> In-Person & Conference Call; 866-740-1260; Access Code: 7344634#
\nLink to ReadyTalk recording:\u00a0 Not available.
\nMeeting called to order 4:41pm by Carmen Huddleston.<\/em><\/strong><\/p>\n

1.\u00a0 Welcome — Carmen Huddleston<\/strong><\/p>\n

2.\u00a0 Minutes from May 24, 2013 Business Meeting discussed — Amy Studer<\/h3>\n

Minutes were approved without amendment (moved by Amy; seconded by Rebecca).<\/p>\n

3. Treasurer\u2019s Report — Deanna Johnson<\/h3>\n

Deanna presented the NCNMLG 2013\/14 Budget (Appendix A<\/a>).<\/p>\n

Discussion:<\/p>\n

a.\u00a0\u00a0\u00a0 Carmen asked if the Ysabel Bertolucci Award of $1000 was included in the Budget.\u00a0 Deanna showed the group where this item is on the Budget.<\/p>\n

b.\u00a0\u00a0\u00a0 Judith asked if Internet Librarian Conference refund had been received for two member\u2019s attendance (2 x $9) had been received.<\/p>\n

Action item<\/span><\/strong>:\u00a0 Deanna will follow up with InfoToday.
\nc.\u00a0\u00a0\u00a0 Peggy asked what happened to the Acteva money \u2013 Deanna reported that it went into last year’s income in April\/May 2013.
\nNo corrections were made to the NCNMLG 2013\/14 Budget.<\/p>\n

4.\u00a0 Professional Development Committee — Claire Sharifi<\/h3>\n

a.\u00a0\u00a0 \u00a0\u00a0\u00a0 Job announcement:\u00a0\u00a0 USF Head of Collections and Acquisitions position is open.\u00a0 For more information:\u00a0 USFJobs.com<\/p>\n

b.\u00a0\u00a0 \u00a0\u00a0\u00a0 Claire is on the programming committee for the QUINT meeting and would welcome any suggestions.<\/p>\n

c.\u00a0\u00a0\u00a0 The Colleague Appreciation Program has received a generous donation of $100 from an anonymous donor, recognizing Judith and the entire executive board for their hard work during 2012-13.\u00a0 Chezire was also recognized.\u00a0 You can recognize a colleague any time and the recipients will receive a letter and a certificate.\u00a0 Judith suggests adding an entry to the blog, recognizing the people who have been recognized.<\/p>\n

d.\u00a0\u00a0 \u00a0\u00a0\u00a0 The Professional Development Committee has developed new Mentoring Program Guidelines. The Guidelines will be a resource for members who are mentoring new students, new librarians, or librarians undergoing a change in career focus.<\/p>\n

Action item<\/strong><\/span>:\u00a0 Claire expects to send the Guidelines out to the NCNMLG Executive Board for feedback and then to the membership.<\/p>\n

d.\u00a0\u00a0\u00a0 Judith asked if anyone had volunteered to fill the NCNMLG Chapter AHIP Coordinator position.\u00a0 Chezire reported that it is unfilled.
\nAction item<\/span>:\u00a0<\/strong> Chezire will link to more information about the NCNMLG Chapter AHIP Coordinator Position on the blog.<\/p>\n

5.\u00a0 Membership Committee — Mike Liddicoat<\/h3>\n

a.\u00a0 \u00a0\u00a0\u00a0 Mike has been in contact with Sunny, the Membership Chair for Southern California.\u00a0 NCNMLG offers similar member benefits, including educational opportunities, discounts at conferences, the listserv and website, Survey Monkey, and member directory.\u00a0 Southern California report that they are increasing tracking of membership.\u00a0 For example, they charge Emeritus members $17.50 annually which means that the chapter can maintain current contact information.\u00a0 We don\u2019t have good contact information for about 50% of our emeritus members.
\nb.\u00a0 \u00a0\u00a0\u00a0 Current membership report:\u00a0 57 paid, 31 emeritus members, 7 non-paid (1 unemployed, 4 honorary, 2 students).\u00a0\u00a0 Total membership is 95 (As of July 21, NCNMLG has 55 members fewer than last year).\u00a0 Mike is updating the directory.
\nc. \u00a0\u00a0\u00a0 Judith suggested to send out email to unpaid members, including a survey about non-renewals.\u00a0 Mike notes a trend in non-renewals for institutional members, industry, and the Kaiser librarians.\u00a0 Mike agreed to pursue sending out a survey to non-renewals.\u00a0\u00a0 Chezire and Carmen will lend support in wording the survey.\u00a0 Rebecca asked who would receive the survey? Judith suggested that only non-renewing members would receive the questionnaire.
\nAction item<\/span>:<\/strong>\u00a0 Mike will develop an email survey for non-renewing members with support from Carmen and Chezire.
\nd.\u00a0 \u00a0\u00a0\u00a0 Raquel advises that we will need to update the Survey Monkey password, if it has not already been done.
\ne.\u00a0 \u00a0\u00a0\u00a0 Carmen brought up the idea of individuals sponsoring other members in the first year as a way to bring in members.
\nf.\u00a0 \u00a0\u00a0\u00a0 Ana Macias asked about how membership is promoted.\u00a0 Mike reported that he sends out letters before renewal.
\nAction item<\/span>:<\/strong>\u00a0 Xan Goodman will develop ideas out outreach to San Jose State students, the CAPHIS, hospital and public libraries.<\/p>\n

New\u00a0 Business<\/h2>\n

6.\u00a0\u00a0 Quint Chapter Meeting Continuing Education Committee — Judith Mills<\/h3>\n

For Quint Meeting, Denver, CO, 2014:<\/strong>
\na.\u00a0 \u00a0\u00a0\u00a0 Judith is working on a questionnaire about what type of continuing education courses to offer at the Quint Meeting.\u00a0 She would appreciate feedback about the questionnaire before she sends it out at the end of July.\u00a0 Judith also requested that NCNMLG members would to fill out the CE survey, once it is circulated. (See Appendix B:\u00a0 Continuing Education Committee Questionnaire<\/a>)
\nb.\u00a0 \u00a0\u00a0\u00a0 Carmen wants to send out a similar survey to NCNMLG chapter members.\u00a0 Discussion followed about whether we should combine or space the questionnaires so that they are not back to back.\u00a0 Also, could we use the Quint Chapter CE Committee’s questionnaire to plan NCNMLG continuing education activities? Judith expressed her willingness to support this activity.
\nAction item<\/span>:<\/strong>\u00a0 Carmen will also send a questionnaire in September.<\/p>\n

7.\u00a0\u00a0 2016 Joint Meeting — Carmen Huddleston<\/h3>\n

Carmen discussed beginning to plan the 2016 Joint Meeting, which NCNMLG will host in Northern California.\u00a0 She solicited feedback from current joint meeting attendees about whether they prefer hotel or dorm accommodations.<\/p>\n

8.\u00a0 Listserv\u00a0 — Chezire Aclimandos<\/h3>\n

Chezire proposed a strategy for the listserv to help members reduce information overload.\u00a0 The listserv will have a set format for the subject line that will include type of email.\u00a0 She hopes to identify six-10 categories of email, such as professional development, fyi, upcoming events, conferences, blog, website, jobs.
\nAction item<\/span>:\u00a0<\/strong> Chezire will place the list on the blog and people can comment.<\/p>\n

9.\u00a0 Internet Librarian Conference \u2013 Judith Mills<\/h3>\n

Judith announced that the Internet Librarian Conference is coming up in Monterey, CA from October 28-30, 2013.\u00a0 She asked if NCNMLG would want her to secure a member discount rate, as she did it last year. The cost of the 3 day full conference for those members who would register by September 27, 2013 is $349, instead of $499, a $150 savings. If they signed up between September 27 – October 28, the cost is $369 instead of $519, a $150 discount. Since the overall response from the meeting’s participants was positive, Judith will follow up and obtain the registration discount for NCNMLG members.<\/p>\n

Meeting adjourned at 5:33pm.<\/em><\/strong>
\nMinutes respectfully submitted by Amy Studer, Secretary.
\nAppendix A:\u00a0<\/strong> 2013-2014 Budget<\/a><\/p>\n

Appendix B:<\/strong>\u00a0 Continuing Education Committee Questionnaire<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Agenda:\u00a0 Minutes from May 24, 2013 Business Meeting\u00a0 |\u00a0 Treasurer’s Report\u00a0 |\u00a0 Professional Development Committee\u00a0 |\u00a0 Membership Committee\u00a0 |\u00a0 Quint Meeting Continuing Education Committee\u00a0 |\u00a0 2016 Joint Meeting<\/p>\n","protected":false},"author":28,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[6],"tags":[55,56],"_links":{"self":[{"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/posts\/790"}],"collection":[{"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/users\/28"}],"replies":[{"embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=790"}],"version-history":[{"count":0,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/posts\/790\/revisions"}],"wp:attachment":[{"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=790"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=790"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=790"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}