{"id":817,"date":"2013-07-25T17:02:04","date_gmt":"2013-07-26T00:02:04","guid":{"rendered":"http:\/\/ncnmlg.mlanet.org\/connections\/?p=817"},"modified":"2013-07-25T17:02:04","modified_gmt":"2013-07-26T00:02:04","slug":"ncnmlg-business-meeting-minutes-may-24-2013","status":"publish","type":"post","link":"https:\/\/ncnmlg.mlanet.org\/main\/?p=817","title":{"rendered":"NCNMLG Business Meeting Minutes: May 24, 2013"},"content":{"rendered":"

Agenda:<\/a>\u00a0<\/strong> Treasurer\u00a0 |\u00a0 Archives\u00a0 |\u00a0 Professional Development Committee\u00a0 |\u00a0 Membership Committee\u00a0 |\u00a0 Chapter Council\u00a0 |\u00a0 Outreach Committee\u00a0 |\u00a0 MLA Poster Presentation\u00a0 |\u00a0 ACRL Conference\u00a0 |\u00a0 Quint Chapter Meeting |<\/p>\n

Webex Attendees:\u00a0 <\/b>Raquel Abad, Rebecca Bayrer, Suzanne Beattie, Nancy Crossfield, Mina Davenport, Rebecca Davis, Julia Hause, Kristine Macalalad, Michelle Henley, Carmen Huddleston, Mike Liddicoat, Peggy Makie, Beverly McCleod, Judith Mills, Annette Osenga, Claire Sharifi<\/p>\n

Time:<\/b> 1:00pm<\/p>\n

Format:<\/b> Webex.<\/p>\n

1.<\/b>\u00a0 Minutes from the February 19, 2013 Business Meeting<\/b> discussed \u2013 <\/b>Peggy Makie<\/p>\n

Previously approved by Executive Board as written at March 11th<\/sup> Executive Board Meeting.\u00a0 No comments at May 24th<\/sup> Business Meeting.<\/p>\n

2.<\/b>\u00a0 Treasurer \u2013 <\/b>Judith Mills for Deanna Johnson<\/p>\n

Members discussed the budget that was provided to them previously by Deanna (see Appendix)<\/strong>. Our balance for Savings is $76, 572.\u00a0 Our total for Checking is $2,990.01.\u00a0 We have some money in the Business meeting area because we haven\u2019t spent it.\u00a0 These figures do not include money we are to get back from the Internet Librarians Conference October 22-24, 2012. \u00a0Per our chapter\u2019s agreement with Information Today, organizers of the Internet Librarian Conference, NCNMLG will get back $9 for each NCNMLG member who attended it.<\/p>\n

Action item:<\/b><\/p>\n

Deanna will contact Information Today to get the outstanding checks for each NCNMLG member who attended the Internet Librarian Conference in 2012.<\/p>\n

3.\u00a0 Archives \u2013 <\/b>Judith Mills for Polina Illieva<\/p>\n

Polina will stay as Archivist, but she wants someone from the Chapter to assist her to collect pertinent records from Libraries and from committee members.\u00a0 Polina also reported to Judith that David W. Brown delivered archives in his possession to UCSF.\u00a0 She has 4 folders from him that contain, among other things, ILL coupons.\u00a0 Rebecca Davis advised us to keep a couple sheets of the coupons and destroy the rest.<\/p>\n

Action items:\u00a0 <\/b><\/p>\n

a.\u00a0 <\/b>Rebecca Davis will let Polina know when she can get several boxes of NCNMLG records stored at UC Davis to her for archiving.<\/p>\n

b. \u00a0\u00a0<\/b>Beverly can send a few samples of old NCNMLG letterhead stationery and envelopes to Polina for archiving, and to send some to the incoming Secretary, Amy Studer from UC Davis.<\/p>\n

4. <\/b>\u00a0Professional Development Committee<\/b> \u2013 Claire Sharifi<\/p>\n

The Mentorship program has new guidelines using MLA and MLGSCA as a template. Claire talked with Irene Lovas about an MLGSCA Mentoring program that Irene was involved with and got some good ideas on how to run ours.\u00a0 A second business item discussed was the Committee let Marcus Banks know he won the Ysabel Bertolucci Award for Professional Excellence.\u00a0 He won\u2019t be at the Joint Meeting in San Diego this July, so announcing it there won\u2019t work.\u00a0 Instead, the Committee will do the presentation at the next NCNMLG business meeting that he can go to.\u00a0 The last item to report is about the Professional Development Grant Award winners for the Spring – Raquel Abad and Peggy Tahir.\u00a0 Raquel will use her award for MLA and Peggy will use hers for the Joint Meeting.<\/p>\n

Action item:<\/b><\/p>\n

Claire will send the new mentorship guidelines to the Executive Board for approval.<\/p>\n

5.\u00a0 Membership Committee \u2013 <\/b>Raquel Abad<\/p>\n

Membership and renewal drive incentive (Amazon gift card) deadline of June 1st<\/sup> approaching.\u00a0 So far we have 38 membership renewals, 7 are emeritus (non-paying).\u00a0 For those people renewing by mail, the paperwork must be received by June 1st<\/sup> to be eligible for the gift card drawing.\u00a0 Raquel is putting together a packet of information for Mike Liddicoat who is taking over as membership chair for 2013-2014.\u00a0 Regarding the motion for dues increase to $35 which would take effect in 2014-2015, 4 people in favor, 5 said no, 3 of those 5 said only raise the dues to $30.\u00a0 Raquel doesn\u2019t think this number is representative of the membership since the response number is so low.\u00a0 Judith says we need 2\/3rd<\/sup> of membership or majority for motion to pass.\u00a0 Raquel will send out a Survey Monkey to gather more responses (yes\/no and why not).\u00a0 Once we get the feedback it\u2019ll be discussed at our next business meeting. Rebecca Bayrer suggests sending out a follow- up survey if it\u2019s voted down asking membership if they want an increase of $5 or $10.<\/p>\n

Action Item:<\/b><\/p>\n

Raquel will send out a Survey Monkey ballot for the General Membership to vote on whether or not to increase the NCNMLG annual dues from $25 to $35.<\/p>\n

6.<\/b>\u00a0 Chapter Council<\/b> \u2013 Rebecca Davis<\/p>\n

The minutes of the Chapter Council meeting should be sent out to Chapter Council Representatives around the end of May.<\/p>\n

Many chapters are having trouble getting their money back from cancelled Acteva accounts.\u00a0 MLA has been working with these Chapters to try and resolve their problems with Acteva. Some chapters are switching from Acteva to a company called Wild Apricot, which is membership management software that also includes website hosting and payment processing.\u00a0 MLA is willing to negotiate a group purchase of Wild Apricot if there are enough chapters interested.<\/p>\n

The South-central Chapter won the MLA Chapter Project $500 award.\u00a0 Their project, which was a two-day writing retreat, encouraged librarians to get involved in research.<\/p>\n

Over 240 MLA attendees signed up for the round table event. The most popular topics are the EHRnd the library; embedded librarians; health literacy; integration into curriculum; library redesign; ipads in curriculum; and systematic reviews.<\/p>\n

CE Chairs can view what CME classes have been held at all the Chapters using MLA\u2019s CME wiki.<\/p>\n

If a Chapter changes its bylaws, the changes need to be run by MLA first to make sure they conform to MLA practices.\u00a0 An MLA task force discussed the fact that 400 MLA members didn\u2019t renew this year \u2013 either members don\u2019t have the money or are no longer in the profession.<\/p>\n

Incoming MLA president Dixie Jones talked about her priorities \u2013 advocacy, ethics, research, education and mentoring, and history of MLA and its chapters.\u00a0 In response to her request to questions, there was a discussion of how expensive it is to attend MLA meetings.\u00a0 It was suggested that staying on college campuses or staying in lower priced hotels; or even offering a range of hotels with various prices would be helpful. Unfortunately, the planning for housing starts 4 years in advance of the event, so any changes in housing will be five years from now.<\/p>\n

Rebecca asked the group for ideas on fund raising, and one idea was to have silent auctions.\u00a0 People would bring in services to auction (not literature searches), for instance, gift cards for a massage.\u00a0 This has been successful in other chapters, raising as much as $3,000.<\/p>\n

A review of each chapter showed the following large membership numbers among some chapters: Southern has 355 members, South Central has 289, Philadelphia has 85, MLGSCA has 201, N.Y.-NJ Chapter has 172, Mid-West has 264.\u00a0 We\u2019re the second lowest Chapter size.<\/p>\n

A big trend in libraries is that when people retire they aren\u2019t being replaced.\u00a0 An idea worth exploring \u2013 One of the Chapter\u2019s finds out who is attending MLA for the first time and buddies them up with someone.\u00a0 This is something we should consider for the Quint Meeting.\u00a0 This buddy could continue as a mentor in other ways after the Quint Meeting.\u00a0 Carmen thought it would be nice to have an information packet for new Chapter members.\u00a0 Rebecca pointed out there is a Chapter Chair booklet available through Chapter Council (it\u2019s on their website).\u00a0 Claire asked if we should try to get the buddy program going before the Joint Meeting.\u00a0 Judith mentioned that only 15 or 16 NCNMLG librarians have registered for the joint Meeting \u2013 that\u2019s unusually low.<\/p>\n

Action Items:<\/b><\/p>\n

a. \u00a0Rebecca will put a link to the Chapter Council minutes from our blog.<\/p>\n

b. <\/b>\u00a0\u00a0Claire will look into starting up the buddy program before the Joint Meeting.<\/p>\n

7. Suzanne Beattie\u2019s Recap of \u201cWhat Do Science, Health and Medicine Have to Do With an MLIS?\u201d a San Jose State University SLIS Career<\/b> <\/b>Colloquium<\/b> presentation, April 24, 2013.<\/b><\/p>\n

Xan Goodman organized with SJSU SLIS this event. Both Xan and Suzanne were speakers on April 24th<\/sup> at the SJSU SLIS Spring Career Colloquium. In her absence from the business meeting Suzanne provided the members with an outline of their presentations: Overview of Librarianship; various types of health science library jobs; qualifications needed; professional association membership and mentoring; challenges and opportunities.\u00a0 Suzanne emphasized that students can often join professional library organizations without paying dues.\u00a0 She also mentioned that students can have various backgrounds and contribute much to Librarianship.\u00a0 In describing Library work, she alerted them that libraries are changing and librarians are not working solely in their offices, but must meet the customer where they work.\u00a0 She explained the importance of marketing the library and the services Librarians offer.\u00a0 Offline Suzanne and Xan made tentative future plans to do a Virtual Roadshow (with some other librarians) for different SLIS programs or for library classes though out the country describing Hospital and Academic librarians\u2019 roles.\u00a0 To view the webcat, go to http:\/\/slisweb.sjsu.edu\/about-slis\/colloquia\/Spring%202013<\/a> and click on the webcast button on the right.<\/p>\n

8.\u00a0 MLA Poster Presentation<\/b> \u2013 Suzanne Beattie and Rebecca Bayrer<\/p>\n

Their presentation can be heard in the recording link starting at 1:10:35.\u00a0 Here is the link to the poster – Link in the Chain poster.ppt<\/p>\n

The poster represented Kaiser Permanente Libraries\u2019 efforts to capture qualitatively as well as quantitatively their contributions to organizational missions.\u00a0 We use a consistent and organized method to reflect what we have done.\u00a0 The main areas we support are clinical care, education and quality.\u00a0 Feedback on the quality of literature searches is requested using Survey Monkey KP Library Search Survey.pdf . In designing the survey questions we used the organizations\u2019 language by basing them on their missions and values and goals. Rebecca reported the survey results show almost 1,000 people changed their practice due to information from the Librarians and 50% (of the 1,050 respondents) said they avoided an adverse event because of the Librarian\u2019s research results. Physicians also reported the Librarians saved them time (and saved the organization money) by doing the research for them.\u00a0 The fact that these responses come from Clinicians carries more weight when reported to Administrators in terms of the importance of Libraries\/Librarians. [Great graphics for the poster came from http:\/\/infogr.am\/<\/a> .]\u00a0 Going forward among several suggestions for change in capturing this information, the Kaiser librarians are thinking to reduce the number of surveys they request so as to counteract \u201cSurvey Burnout\u201d from Clinicians.\u00a0 Another suggestion was to condense the questions on the survey, similar to what some Irish Hospital librarians did – http:\/\/ejournals.library.ualberta.ca\/index.php\/EBLIP\/article\/view\/17442<\/a>.<\/p>\n

9. ACRL Conference \u2013 <\/b>Julia Hause<\/p>\n

The ACRL meeting was held April 10-13 in Indianapolis, Indiana \u2013\u00a0 http:\/\/conference.acrl.org\/<\/a>.\u00a0 This conference is bigger than MLA\u2019s.\u00a0 Keynote speakers were Geoffrey Canada, Henry Rollins and Maria Hinojosa.\u00a0 All three speakers commended librarians for helping the world find information.\u00a0\u00a0Julia decided to go to workshops aligned with her University work assignments: Information Instruction and Information Literacy.\u00a0 Julie mentioned a luncheon she went to on translational science where the topic was improving the pharmaceutical industries\u2019 drug information and research practices.\u00a0 The speaker was Bernard H. Munoz of the <\/strong>InnoThink Center<\/em> for Research in Biomedical Innovation \u2013 http:\/\/www.sciencemag.org\/help\/librarians\/Mountains_of_Knowledge_and_Dearth_of_Innovation-ACRL_Munos%5B1%5D.pdf<\/a><\/p>\n

10. \u00a0<\/b>Quint Chapter Meeting \u2013 <\/b>Raquel Abad<\/p>\n

First item of note is that the bank account for the Quint meeting has been set up and it\u2019s a non-profit account.\u00a0 So, that means there are no transaction fees.\u00a0 The next topic of discussion was what logo to use for the meeting.\u00a0 Four possible logos were reviewed.\u00a0 None were chosen.\u00a0 A new design will be presented at the next meeting on June 3rd<\/sup>.\u00a0 A draft Agenda at a Glance was also discussed.\u00a0 At issue was placement of the CE in one of the conference\u2019s four days.\u00a0 Nothing definite was decided on that.\u00a0 All the Committee chairs have been assigned and committee descriptions are in draft form.\u00a0 A survey will go out to all the Chapters asking what CE preferences people have.<\/p>\n

11. Old Business \u2013 Judith Mills <\/b><\/p>\n

Judith reported back on an action item discussed at a previous meeting. This was a follow-up on the question if NCNMLG\u2019s 510 K status was in jeopardy if it provided vendor-supported activities to its members? Judith consulted with MLA and was assured that many non-profit organizations accept vendor support – MLA was one of them. Of course, any such contributions would have to be reported on the chapter\u2019s annual tax return form to the IRS. MLA files our chapter\u2019s annual tax return, thus this would be their responsibility. Furthermore, the Treasurer would have to provide a receipt for the vendor\u2019s contribution.<\/p>\n

12. Miscellaneous \u2013 <\/b>Carmen Huddleston<\/p>\n

The Joint meeting at UCSD is coming up in July. Amy Chatfield told Carmen that there are 120 people registered for it.\u00a0 It\u2019s a good deal, especially because housing is on campus.<\/p>\n

Meeting adjourned at 3:07 p.m.<\/p>\n

Respectfully submitted by Peggy Makie, Secretary<\/p>\n

Appendix:\u00a0 Budget<\/a><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

Agenda:\u00a0 Treasurer\u00a0 |\u00a0 Archives\u00a0 |\u00a0 Professional Development Committee\u00a0 |\u00a0 Membership Committee\u00a0 |\u00a0 Chapter Council\u00a0 |\u00a0 Outreach Committee\u00a0 |\u00a0 MLA Poster Presentation\u00a0 |\u00a0 ACRL Conference\u00a0 |\u00a0 Quint Chapter Meeting |<\/p>\n","protected":false},"author":28,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[6],"tags":[59,60,61,62,63,64,56,65,66],"_links":{"self":[{"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/posts\/817"}],"collection":[{"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/users\/28"}],"replies":[{"embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=817"}],"version-history":[{"count":0,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=\/wp\/v2\/posts\/817\/revisions"}],"wp:attachment":[{"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=817"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=817"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/ncnmlg.mlanet.org\/main\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=817"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}