NCNMLG Transition Meeting Notes, June 21, 2012
The meeting was held at KAISER PERMANENTE SCHOOL OF ALLIED HEALTH SCIENCES, Richmond, CA
Attendees in person:
Chezire Aclimandos, Rebecca Davis, Marcus Banks, Mike Liddocoat, Judith Mills, Ysabel Bertolucci, Lyn Fischback and Mina Davenport
Attendees on Conference Call:
David W. Brown, Liz Lucas, Deanna Johnson, Raquel Abad, Claire Sharifi, Anne Shew, Carmen Huddleston, Julia Hause and Peggy Makie (Recorder)
- Meeting will last an hour.
- Minutes from March 5, 2012 discussed
Action item: Minutes were approved with minor edits
Announcements:
- Jobs: University of the Pacific, Stockton is looking for a Health Sciences Librarian and an Electronic Resources/Sciences and Technology Librarian.
- San Francisco Corporate Librarian – Medical Librarian position at NewMentor. Interested applicants should send her/his resume to Paola Dell’Osso, Vice President Client Development. The annual salary posted was between $65-$68K/annually. The company is on LinkedIn.
New Officers 2012/2013:
President
Judith Mills, judithwm@yahoo.com, 408-627-0870
Vice-President/President-Elect
Carmen Huddleston, chuddleston@stanfordmed.org, 650-723-9933
Secretary
Peggy Makie, peggy.e.makie@kp.org, 916-973-6944
Treasurer
Deanna Johnson (2011-2013), deejohnson@ucdavis.edu, 530-752-3271
PSR MLA Nominating Committee
Heidi Mortensen, heidijeanmortensen@gmail.com, 916-781-1580
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Appointed Committee Chairs and Members:
We currently have five committees. We still need a chair for the Outreach Committee and a third member for the Bylaws/Nominating Election Committee.
Bylaws/Nominating/Elections:
Karen O’Grady (Chair), karen.x.ogrady@kp.org, 707-624-4354
Xan Goodman (Member), xgoodman@roseman.edu, 702-968-1620
Vacant: third member
Communications:
Michelle Henley (Chair) michelle.henley@chw.edu, 415-353-6320
Polina Ilieva (Archivist) polina.Ilieva@ucsf.edu, 415- 476-1024
Chezire Aclimandos (new Webpage), chezire@me.com, 650-322-4294
Chris Stave (old Webpage), cstave@stanford.edu, 650-725-4580
Terry Henner (Member), thenner@medicine.nevada.edu, 775-682-7301
Sara Pimental (Member), sara.pimental@kp.org, 510-271-2360
Membership Services:
Raquel Abad (Chair), rjabad@ucdavis.edu, 916-734-3529
Annette Osenga (Member), aosenga@lifewest.edu, 510-780-4599 x2900
Mike Liddicoat (Member), mike_liddicoat@elcaminohospital.org, 408-866-4044
Outreach:
Vacant (Chair)
Elizabeth Lucas, elizabeth.x.lucas@kp.org, 408-851-2785
Julia Hause, julia.hause@tun.touro.edu, 702-777-1741
Professional Development:
Claire Sharifi (Chair), cosharifi@usfca.edu, 415-422-5399
Anne Shew (AHIP Credentialing Liaison), shewa@sutterhealth.org, 415-600-3240
Rebecca Bayrer (Member), rebecca.l.bayrer@kp.org, 650-742-2540
Jacqueline Wilson (Member), Jacqueline.wilson@ucop.edu, 510-599-9943
NCNMLG/MLGSC Joint meeting 2013 (late July):
Volunteering has begun. The meeting will be held at UC San Diego.
NCNMLG Scholarship for Locke Morrisey
Marcus Banks discussed the intent of the $1500 scholarship. The Professional Development Committee will move forward to publicize and award this next year. Discussion surrounded whether the scholarship should be used just for MLA attendance or to make it available for Joint Meeting. Decision to keep it just for attending MLA as there is already a $300 professional development grant available for any NCNMLG member, including student members. The grant awardee is required to write an article for the chapter newsletter. The grant was not advertised/awarded in 2012. Chapter has given four grants in the past. Discussion about who can receive the scholarship or grant led to decision that student must be a member of our chapter. The Professional Development committee will revise the criteria for the Morrisey Scholarship, and bring it back to the Executive Committee at the fall meeting with a plan to award it in 2013.
Treasurer’s report:
Deanna Johnson reported NCNMLG has $2216.42 in checking, and $75980.29 in savings for a total of $78196.71 as of last statement.
Action item: Deanna will make arrangements with the bank so Judith Mills will have signing privileges for the chapter’s checking account.
Membership report:
Discussed changing start date of membership term for ease of tracking dues renewal. Members made decision to keep membership period at June 1 to May 31. If no dues received then member is in arrears in October. Right now there is no consequence if someone doesn’t pay; they remain on the listserv. We need to tighten up our membership rules and take person off listserv. We’ll notify them twice that they are late with their dues. We will send out warnings now in time for our October 2012 deadline for renewals.
Chapter Sponsorship:
Judith Mills suggested that NCMMLG programs and activities could be partly funded by sponsors such as library database vendors, universities with library science curriculum, (SJSU, Drexel) foundations (Bill and Melinda Gates) or other institutions. The sponsorship would provide either in-service support, such as vendors could give a product demo, train the use of databases (Medline, CINAHL), or co-sponsor chapter events. Some other options could be a presentation from SJSU SLIS as an overview of the latest medical library curriculum, the PhD program or others. There was a discussion if this would be a conflict of interest for hospital library as their employers may restrict gifts from vendors associated with their line of work. Deanna suggested we use the vendor money for something online. Others thought that we could investigate this idea further. At this time we do not have a Vendor Relations committee, so if the chapter was interested pursuing it, it could be part of any committees’ activities.
Action item: We should poll other Chapters to see how they are handling this situation. Liz Lucas (Outreach Committee) and Judith Mills will work together and Liz will send out the poll to members.
Communications Committee:
Chezire Aclimandos is working on a new website for the chapter. Our new website is being written in xhtml and css using Dreamweaver and is hosted by mlanet.org. Chezire will look into the possibility of using Drupal and other text editors for backup editors to use. Judith graciously offered to be a backup editor. Chezire will also try to find a simpler solution using resources that mlanet.org has to offer. As soon as she completes the site she will start training Judith and any other interested person. Ysabel offered to provide names of MLA members familiar with MLAnet.org hosting.
Suggestion was made that the website could alert people to subscribe to our blog. Michelle Henley as Chapter person in charge of the blog has to solicit for new information, monitor it, line up people to write articles for it and push out the information to interested parties. Members say it is hard to find our blog online (http://ncnmlg.mlanet.org/connections/ ). Marcus is in charge of our Facebook page but says it has been dormant. It is linked to our web page. He is looking for someone else to manage the Facebook page.
Action item: Marcus will send the Facebook URL to any members who ask for it.
Action Item: As Past-President, Rebecca Davis volunteered to work with Chezire and provide content for the new website.
Miscellaneous discussions:
- Deanna says we need to purchase Survey Monkey with either a credit card or debit card.
- Bank has said it would be ok to get debit card with our Chapter account. Executive Board needs to vote on getting it. Once we get Survey Monkey anyone in our Chapter can use if it is for work-related activities. You have to create a survey in a folder on the Survey Monkey website or the survey will get erased.
- For membership renewal we use Acteva. We renewed Acteva for next year as well. We should look into Chase providing the service because it might cost us less.
Action item: Judith will contact Acteva to obtain service charges information and send it to Deanna.
New program:
Judith suggested we plan an educational or fun program this year.
New business:
Judith pointed out the difficulties the Chapter is having finding places to meet. Next meeting will be held at UC Davis in Davis.
Meeting adjourned at 10:56 a.m.
Respectfully submitted by Peggy Makie, 6/27/2012.
Addendum:
Michelle Henley resigned from the Communication Committee Chair’s position.
Chezire volunteered to be the Communication Committee Chair.
Two members volunteered to fill the Nominating/Bylaws Committee position.
Xan Goodman volunteered for the Outreach Committee Chair.